Choosing the right BI solution: Tips for a successful Proof of Concept

Published September 19, 2015   |   

To read the first part (Four factors to consider before choosing a BI solution) of this article, click here.
Tips for a successful POC

  • Address future requirements as well as current ones.
  • Consult with your own IT professionals.
  • Refuse to invest a lot of money in a POC.
  • Focus on BI dashboard’s capabilities –don’t get distracted by pretty visuals.

Address Current & Future Requirements:
Most BI vendors insist that you predefine your requirements in order to have a successful project or POC. The problem is, it’s almost impossible to know your future requirements in advance.
BI requirements are highly dynamic as businesses are constantly changing, and business users always need to refine and adjust their requirements. Today’s analysis is only relevant for a short period of time before becoming obsolete.
Bottom line: Focus the POC on the ability to meet ad-hoc requirements, not just a set of fixed reports that may be irrelevant by the time the BI implementation project ends.
Consult with Your Own IT Professionals
Business professionals that are frustrated by not being able to extract relevant data quickly and independently will often look for a BI solution that cuts IT completely out of the loop.
Though you should look for a BI solution that requires minimum IT involvement. It is still highly recommended to consult your IT professionals about technical topics, such as scalability, integration cycles and so forth.
Bottom line: The vendor has no interest in sharing the technicalities that make their BI solution more complicated, and these are some of the issues that can trip up the success of any project.
Refuse to Invest a Lot of Money in a POC
Some BI vendors promise you the world, but demand significant upfront investment to prepare the projects, hardware and software for a POC –all before you even run one report on your actual data.
Don’t agree to this. Demand to have at least one solid BI report or BI dashboard running over your own data before you agree to any financial commitment.
Bottom line: If a BI vendor is not willing to work with you before you put money down, it’s probably because they’d have to spend weeks on development before delivering anything. Meaning, this vendor is either selling archaic technology or is misleading you about the capabilities of their Business Intelligence tools.
Focus on Capabilities-Don’t Get Distracted by Pretty Visuals
The biggest mistake buyers make is to judge a BI vendor based on their shiny and pretty BI dashboard samples. Visualization software components are a dime a dozen.
The real challenge is easily creating and customizing BI dashboards that show your own data –no matter how big your data is, and even when it’s scattered across multiple data sources.
Bottom line: If a BI vendor can’t get your own data to display in dynamic and creative ways within just a few days, you should probably find a better one.
How to avoid the pitfalls?
Here’s the best piece of advice: Always ask for a proof of concept (POC) that connects to your real data sources.